Application deadline: September 28, 2018
The State Library invites libraries and other institutions with California heritage collections to join California Revealed, a multi-year project to digitize, preserve, and provide free online access to books, documents, photographs, and audiovisual recordings that tell the incredible stories of the Golden State. We also provide access and preservation services for existing digital collections. A full list of our services is available here: https://bit.ly/2LtxLps.
Major project features:
- Project partners nominate materials to be digitized and added to the online California Revealed collection.
- Partners contribute discovery metadata for materials to be digitized.
- Project funds pay for digitization (using selected vendors nationwide), online hosting for public access, and digital preservation.
- Each partner has its own web page at the California Revealed website to display digitized materials from its collections.
- All original materials are returned to the owning institutions following digitization.
- Partners receive digital copies of digitized materials.
- All requests for high-resolution/publication-quality copies are directed to the owning institutions to be filled in accordance with institutional duplication policy.
An additional goal of California Revealed is to foster greater collaboration among cultural heritage institutions. Collaborations between public libraries and other local libraries, archives, museums, and historical societies to collectively reveal their local heritage are encouraged.
Application process
California Revealed is an opportunity to receive valuable assistance with digitization, online access, and digital preservation for your California heritage collections. All you need to do is fill out a brief application and nominate resources you propose to digitize. Please keep in mind that even for collaborations each institution must fill out an application and nominate resources it proposes to digitize.
Please use the California Revealed 2018/19 Application form. Along with this application form, please submit nominations of materials you’d like to digitize using Islandora, our online repository: https://repository.californialightandsound.org. If you have large batches of records, feel free to submit nominations using our spreadsheet form.
To set up an account in Islandora, please contact us at team@californiarevealed.org.
Metadata Guidelines for Audiovisual Recordings
Metadata Guidelines for Still Images and Text
Permissions Guidelines
The deadline for applications/nominations is Friday, September 28, 2018.
Questions? Contact CA-R staff at 916.653.5074 or at team@californiarevealed.org.
Nomination requirements
All nominations must be accompanied by metadata records. Each partner should limit nominations to 500 resources (and 500 records) if each nominated resource requires only a single digital image (e.g., individual photographs); or limit nominations to 100 resources (and 100 records) if each nomination has multiple parts or pages (e.g., a folder of images described at the folder level and pertaining to one subject, an oral history consisting of several tapes, or a book of many pages).
An exception to the above limits is being made for nominations of a single title, or run, with more than 100 issues, e.g., newspapers and other serial publications. If the nomination is selected for an award, but the cost exceeds available funds, an award to digitize part of the run will be offered.
In Islandora, enter the minimum required metadata for each nomination.
California Revealed Minimum Required Metadata
- Title – a given or supplied name for the resource.
- Generation — California Revealed prefers to digitize the highest quality source with the highest resolution possible – ideally the original. Check labels on the object for clues, and consider production history if known.
- Format – for example, book, photograph, text document (unbound), map, drawing. If a moving image recording or sound recording, then format specific type and gauge, e.g., 1/8 inch audio cassette, Film: 16mm. See drop-down options.
- Number of parts – for example, total number of pages (bound or unbound resources), images, cassette tapes, reels, LP records, e.g. 3 Pages of 3, or 3 Tapes of 3.. If you are nominating a folder of items, please let us know the number of items or pages in the folder. If you are nominating a scrapbook, please let us know the number of pages, and how many inserts there are per page. It can be approximate; this information used to estimate costs for digitization.
- Dimensions – physical dimensions (width and height in inches) for texts and still images, e.g., 12 x 18 in.; runtime for AV resources, e.g., 00:40:00. (The maximum dimensions of oversize objects, e.g., books, photographs, newspapers, that can be accommodated with digitization equipment are 33 inches in the long dimension and 26 inches in the short dimension. If you are nominating a folder of items, please let us know the maximum dimensions of the biggest item in the folder. It can be approximate. This information is used to estimate costs for digitization.
- Date created – Enter YYYY-MM-DD, YYYY-MM, or YYYY. If unknown, enter “Unknown”. If you are nominating a folder of items, please enter date range, e.g. 1941/1944.
- Significance and condition – please explain why this nomination is significant to California or local history. If the materials are deteriorated, or damaged, or require special handling, please comment accordingly. This field will not be displayed online; it is for application purposes only.
- Creator – an entity primarily responsible for making the resource. The creator may be considered an author and could be one or more people, a business, organization, group, project or service. Enter following the format, Last name, First name. Multiple values should be separated by a semi-colon. If name is unknown, enter “Unknown.”
- Rights – information about rights held in and over the resource. Three boilerplate statements are supplied; choose one and amend the statement as needed:
° “P” – Public domain.
Full statement: “Public Domain. No restrictions on use.”
° “C” – Copyright cleared (“C”). Rights or permission to publish are owned by Library/Archive or Copyright Holder has given Institution permission to provide access to the digitized work online.
Full statement: “Copyrighted. Rights are owned by [Library/Archive or Copyright Holder]. Copyright Holder has given Institution permission to provide access to the digitized work online. Transmission or reproduction of materials protected by copyright beyond that allowed by fair use requires the written permission of the Copyright Holder. In addition, the reproduction of some materials may be restricted by terms of gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing and trademarks. Works not in the public domain cannot be commercially exploited without permission of the copyright owner. Responsibility for any use rests exclusively with the user.”
° “U” – Copyright status unknown. This work may be protected by the U.S. Copyright Law (Title 17, U.S.C.), but its status is unknown.
Full statement: “Copyright status unknown. This work may be protected by the U.S. Copyright Law (Title 17, U.S.C.). In addition, its reproduction may be restricted by terms of gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing and trademarks. This work is accessible for purposes of education and research. Transmission or reproduction of works protected by copyright beyond that allowed by fair use requires the written permission of the copyright owners. Works not in the public domain cannot be commercially exploited without permission of the copyright owner. Responsibility for any use rests exclusively with the user. [Library/Archive] attempted to find rights owners without success but is eager to hear from them so that we may obtain permission, if needed. Upon request to [email address at Library/Archive], digitized works can be removed from public view if there are rights issues that need to be resolved.”
See California Revealed Frequently Asked Questions on Nominating Original Materials for Digitization for additional information.
Awards
Awards will be made based on the following criteria:
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- significance of the nominated resources to local and state history
- availability of discovery metadata for the nominated resources
- intellectual property rights in the public domain, held by the owning library, or secured from the rights holder, when possible
- technical limitations of equipment to digitize original resources
- cost of digitizing nominated resources relative to available project funding
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Project awards will be made in December 2018 for an implementation cycle beginning in January 2019 and ending in September 2019.
If an award is offered, participation will require the commitment of your parent institution and its director’s signature on a participation agreement form. Thank you!