California Revealed Project

California Revealed is a State Library-funded initiative to help California’s public libraries, in partnership with other local heritage groups, digitize, preserve, and serve online historically significant Californiana (e.g., books, documents, audiovisual recordings). Participating organizations identify and select from their collections, create discovery metadata for the selected materials, and send materials together with associated metadata to a digital preservation service managed by the California Preservation Program . To date, more than 200 California libraries, archives, and museums are participating in the project.

Guidelines for participation in the 2017/18 California Revealed project are here. The deadline for applications is August 31, 2017. (Update March 2018: the deadline for 2018 applications has not yet been determined, but likely will be late Fall 2018. If you would like to be notified when the next deadline for applications has been determined and are not already subscribed to the Project mailing list, send a message to requesting that your email address be added to the California Revealed mailing list.)

Slides from 2107 workshops on participating in California Revealed are here.

The California Digital Preservation Service,  which manages the California Revealed Project:

  • inspects the condition of materials received from participating libraries
  • confirms materials received against their associated metadata
  • processes and sends materials to digitization service providers
  • performs quality control on digital objects received from service providers
  • uploads digital objects and their metadata to the California Revealed digital asset management system for online access
  • provides digital preservation

Phase 1 of California Revealed, a planning phase, was completed in October 2016. The current phase, November 2016 forward, is focused on production and is dedicated to accomplishing digitization, digital preservation, and digital access goals identified in the first phase of the project.

Tools and Documents
Metadata Guidelines for Audiovisual Recordings
Metadata Guidelines for Still Images and Text
Permissions Guidelines
Quality Assurance Guidelines
Shipping Guidelines
Digitization Services Statement of Work
Shipping Forms
– Backstage Library Works shipping manifest for newspapers
– Backstage Library Works shipping manifest (other than newspapers)
Order Forms for Digital Files
– Backstage Library Works order form for digital files
– Media Preserve order form for digital files



Resources to assist you with selecting materials for digitization: