I. Housekeeping and Rehabilitation
- Building: The building should have passed an official safety inspection. The following items should be thoroughly checked:
- All areas of the building cleaned and sterilized. Make sure it has thoroughly dried.
- Heating and air conditioning systems should be in full working order.
- 3.Fire detection and extinguishing systems should be in full working order.
- Security systems should be in full working order.
- Repairs to structure and equipment should be complete and building certified for occupation.
- Select area for rehabilitation for all material damaged by water.
- Do daily random checks for mold.
- Assess material for replacement or for further treatment.
- After six months, material may be returned to collection.
- Only thoroughly dry material should be returned.
- Material should be thoroughly examined by an expert.
- Check that markings are correct.
- Maintain accurate records
Reshelving, or relocation, describes the orderly transfer of restored items to temporary or permanent locations after return from the drying station. A temporary location, with plenty of space so items can be spread out, will be used first because:
III. Assessment and Revision:
- A second evaluation of the material by staff is needed to decide which items need binding, mending, labeling, or discarding. These items are separated from the material ready to be shelved.
- The material ready to be shelved needs to be put into its proper sequence so it can be easily accessible until removal to a permanent location.
- Insurance claim settlement cannot be completed until the loss evaluation is completed.
- Before the material is permanently housed, some factors need to be kept in mind:
- The building has been officially declared ready for occupancy.
- The stack area is stabilized and ready.
E. After the material has been reshelved in a permanent location, selected areas need to be checked periodically (after a week, 2 weeks, a month, etc.) to see if there is any evidence of mold growth.
- Disaster Assessment: Management staff, should have a simple easy to follow checklist that can help them to make a final assessment of how well they met the disaster and were able to deal with it. Some checklist items could be:
- Staff performance.
- Adequate supplies.
- Cooperation between departments, division, outside help.
- Adequate record keeping.
- How efficiently were things handled? How can they be improved?
- Listing of unexpected problems and their solutions.
- Revision: Using disaster drills, brainstorming sessions, and disaster follow-up assessments, staff should periodically review and update disaster plans so that they will be adequate to meet the needs of the institution when they are needed.