Collections Stewardship Toolkit

Collections can be a powerful source for greater community involvement and financial stability.  We can propel our institutions toward safer, better protected, and more securely funded futures by utilizing the free resources, expertise, and models available.

California received a grant from the Institute of Museum and Library Services, titled the Californians Connecting to Collections (C3) Project, to help museums, libraries, and archives promote awareness of collection care and raise funds to preserve California’s heritage collections.

To help achieve these shared goals, the C3 project and its partners distributed the following references for trustees and staff:

Collection Stewardship Guide for Trustees. This guide outlines some of the free or inexpensive steps libraries, museums, archives, and historical societies can take to use collections to raise funds and attract audiences. These are tested strategies that are being used all around you in California. Please download a version here and share it with your trustees.

Capitalize on Collections Care. This publication is an excellent resource that outlines successful approaches to collections-based fund raising and audience development. Please download a version here and share it with your trustee and/or staff members.

Staff Guide to Free Preservation/Conservation Information and Training. There are numerous free resources available to help staff increase their knowledge, plan for disasters, protect collections, and raise funds for preservation projects to enhance collection care. Please download a version here and share it with those charged with care of your collection.

Connecting to Collections video. A short experimental video was created for the project, but never was distributed,

Joining together to create a culture of collection stewardship in California helps all of us do our work with greater pride, satisfaction, and success. If you have any questions, please email

Page updated 11/28/2017.